When you open the file, Outlook creates a new message with the contents of the file that you can then address and send on its way. Outlook Template: Saving your message as an Outlook Template means that you can apply the formatting to future emails.Text Only: When you save your message as a Text Only file, you’re just saving the words, not any formatting or images.

But, there are a few other options you can choose from, as well: If you choose that, you can just double-click the file to open it in Outlook again. The default is the Outlook Message Format. You can also save a message as different types of files using the “Save As Type” dropdown menu. By default, Outlook names it with the subject line of the message, but you can change that to whatever you want. In the “Save As” menu, navigate to the location you want to save the file, and then type a name for the file. In the email window, click on “File” menu on the Ribbon. Start by opening the message you want to save.

This can be useful if you want a backup copy of the email on your computer (or to copy to another computer), or if you want to use the message as a template for future messages later. First, let’s take a look at how to save messages as files in Outlook.